Requesting a Public Record

The City of Gainesville promotes transparency in government, making many records available on its website. You may search for and download meeting agendas and minutes, ordinances and resolutions, meeting recordings, personnel records, and other documents.

Visit the city’s public records portal below to submit a new public records request or to track the status of your request. You may also search the records archive to view and download previously requested records without submitting a new request.

Visit the public records portal


Public records requests may also be submitted to any City department by email, telephone, mail or in person. For questions, please contact the City Clerk's Office at or 352-334-5015.

To request public records maintained by the Gainesville Police Department, please contact GPD at 352-393-7565 or visit the GPD website. Contact the Gainesville Police Department records division for accident reports, arrest reports and other police related records.

NEW: Online Payment Now Available

If any fees are required to fulfill your public records request, you may now make payment online:

  1. Visit the Public Records Web Portal and click the Track Status tab.
  2. Enter the Request Number and Security Key.
  3. Review the invoice and click on the credit card icon to make a payment.
  4. Receive an automatic electronic confirmation of payment.


Helpful Hints

The following tips may reduce response times and avoid costs for public records requests:

  • Avoid overly broad requests - be as specific as possible. Broad or vague requests may require reviewing many records or large amounts of data, resulting in more extensive costs and slower responses. Ex.: Instead of “all emails regarding the homeless,” ask for “all emails regarding feeding the homeless.”
  • Provide date ranges when requesting emails and correspondence. Example: Instead of “all emails regarding to the homeless,” ask for “emails regarding cold night shelter for the homeless from the past 3 months.”
  • If your request has several parts, break it into more than one request.
  • Do not include questions relating to the subject of the request, requests or legal opinions, or requests for service.
  • Before submitting a records request, please search the online web portal and the city’s website for available documents.