Special Recognition or Proclamation Request

For an event of general public interest or recognition of unique public service to the community, the mayor may elect to issue a proclamation. Residents or local groups and organizations may also request a letter of recognition, congratulations or welcome for a special event such a group or organization visiting Gainesville, birthdays, reunions or a personal achievement.

To request a proclamation or special recognition, please complete the web form below. You will receive confirmation of your request from city staff.

Proclamation and Special Recognition Request Form

Please allow a minimum of 45 days to complete the request.

Proclamations are presented at 5:30 p.m. at regular meetings of the City Commission on the first and third Thursday of each month excluding holidays (see city meeting schedule). The meetings are held in the City Hall Auditorium on the first floor of City Hall (200 E. University Ave.).

Be certain that names of individuals are correctly spelled and dates are accurate. It is the responsibility of the person submitting the request to provide the basic language for proclamations; please review the Proclamation Writing 101 guide for assistance. The mayor reserves final editorial discretion over the proclamation text.

If you request the mayor's presence at a function to make a presentation, the mayor and/or designee’s availability must be confirmed with the Mayor's Office at 352-334-5015 (option 1) as far in advance as possible.

For questions or assistance, please contact Shaneka Young at 352-334-5015 or proclamation@cityofgainesville.org.